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Job Openings

ASSISTANT CONTROLLER 

JOB DESCRIPTION 

Summary: The Assistant Controller is responsible for providing leadership, guidance, coaching and process oversight for Accounts Payable, Accounts Receivable, Payroll, General Ledger, and Master Data functions while ensuring the efficient and accurate processing of invoices and receipts, while maintaining strong relationships with vendors, customers, and employees. This role plays a critical part in ensuring the financial health of the organization. 

Essential Job Responsibilities: 

• Assist in managing a team of accountants to ensure timeliness and accuracy of financial statements.
• Prepare and/or review and analyze monthly financial statements.
• Assist with the annual budgeting process.
• Oversee annual 401(k) match compliance and calculations, and 401(k) audits.
• Reconcile cash, investment accounts and balance sheet accounts.
• Review accounting information to identify and resolve inaccuracies or imbalances.
• Oversee payroll processing and ensure all Federal and State taxes and tax forms are filed in a timely manner.
• Provide reports to the CFO and others in a timely manner.
• Prepare work papers for the annual tax returns prepared by outside firms and review filings for accuracy.
• Assist in technical accounting research, providing recommendations and writing memos on new and/or proposed technical accounting guidance relevant to the company and industry.
• Assist in developing implementing processes and controls for ensuring data integrity and strong internal control over financial reporting.
• Assist in the company’s annual audit, including the preparation and review of documents submitted to the external auditors, helping to manage workflow, and providing ongoing communications with the audit team.
• Take a lead role in critical accounting changes, process improvement projects, and accounting software implementations.
• Communicate and resolve issues with all Company departments to answer financial and accounting questions.
• Review and approve staff’s work.
• Provide current and new technical accounting guidance as they arise to the accounting, finance and general business departments and answer questions to resolve issues as they arise.
• Understand the necessity for confidentiality.

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ACCOUNTING ADMINISTRATOR

JOB DESCRIPTION

Scope: The Accounting Administrator is responsible for providing accounting and clerical support to ensure that services to internal and external customers are provided in an accurate, effective, and efficient manner. 

Responsibilities: 

1. Provide accounting support services to ensure efficiency and effectiveness within the office.

• Scan invoices for routing through Viewpoint to approvers for approval and account coding.
• Release approved, coded invoices to the Viewpoint system for payment.
• Process checks created through Viewpoint; type manual checks as needed.
• Match invoices to delivery tickets and purchase orders; reconcile invoices to billing statements.
• Research past due statements and makes corrections.
• Research and resolve A/P issues with vendors and Company personnel to reconcile discrepancies.
• Process monthly credit card statements.
• Train and assist employees with the Viewpoint system.
• Assist in preparing control documents for use in reconciling Accounts Payable.
• Assist in preparing materials for annual external audit.
• Identify outdated accounting procedures and work flow bottlenecks and recommend solutions.
• Communicate and reinforce the Company vision, values and goals.
• Maintain the general filing system and file all correspondence in a timely manner with no errors.
• Maintain the filing system and all correspondence for the Accounting Department in a timely manner with no errors.
• Maintain the electronic filing system and all correspondence for the Accounting Department in a timely manner with no errors.
• Maintain computerized files using personal computer, including reports, employee rosters, mailing lists, etc.
• Answer vendor and employee inquiries.
• Provide word processing and secretarial support.

2. Assists in all aspects of payroll processing.

• Set up new employees in Viewpoint payroll; assist in maintaining employment documentation; update payroll records (exemptions and other deductions).
• Accurately enter timecard information data for assigned employees.
• Process timely and accurate paychecks.
• Balance weekly payroll runs.
• Assist in investigating and resolving pay issues.
• Make appropriate tax filings and reports (eg; Federal Tax Deposits, FUTA, SUTA, etc.) timely.

3. Perform other related duties as directed by the Chief Financial Officer.

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